Terms & Conditions
learn more about your rights and responsibilities
Effective Date: [06/10/2025]
Effective Date: [06/10/2025]
Welcome to Staffinc.io (“Staffinc”, “we”, “our”, or “us”).
These Terms & Conditions (“Terms”) govern your access to and use of our website, platform, and services (collectively, the “Services”).
By accessing or using Staffinc.io, you agree to be bound by these Terms. If you do not agree, please do not use the Services.
1. Eligibility & Account Registration
- You must be at least 18 years old to use the Services.
- You represent a healthcare staffing agency, organization, or authorized business entity.
- You are responsible for maintaining the confidentiality of your account credentials.
- You are responsible for all activity occurring under your account.
2. Scope of Services
Staffinc.io provides a healthcare staffing platform that may include:
- Candidate management & AI-powered hiring
- Credentialing & compliance tracking
- Scheduling & workforce management
- Payroll, payments & PayFlex™ services
- Reporting & analytics
- Integrations with third-party systems
3. Client Responsibilities
You agree to:
- Provide accurate and lawful information
- Ensure you have legal rights to upload workforce data
- Comply with applicable healthcare, employment, and data protection laws
- Use the platform only for lawful business purposes
4. Fees, Pricing & Payments
- Pricing is based on selected plans, modules, usage, and region
- Fees may include one-time deployment fees and/or recurring subscription fees
- All fees are exclusive of applicable taxes
- Late or unpaid fees may result in service suspension
5. Data Ownership & Usage
- You retain ownership of all data you upload to Staffinc.io
- Staffinc.io acts as a data processor for client workforce data
- We may use aggregated and anonymized data for analytics and platform improvement
6. Security & Compliance
Staffinc.io implements enterprise-grade security measures, including:
- Encrypted data storage and transmission
- Role-based access controls
- Audit logs and monitoring
Our platform is designed to support:
- HIPAA (where applicable)
- GDPR
- Global security best practices
However, no system can guarantee absolute security.
7. Third-Party Services & Integrations
The platform may integrate with third-party services such as:
- Payroll providers
- ATS / HRMS systems
- CRM tools
8. Acceptable Use
You agree not to:
- Use the platform for unlawful or fraudulent purposes
- Upload malicious code or attempt unauthorized access
- Violate healthcare, labor, or data protection laws
- Interfere with platform performance or security
9. Intellectual Property
- Staffinc.io, its software, branding, and content are owned by Staffinc
- You receive a limited, non-exclusive, non-transferable license to use the platform
- You may not copy, modify, reverse-engineer, or redistribute the platform
10. Termination
We may suspend or terminate access if:
- These Terms are violated
- Fees remain unpaid
- Required by law or security concerns
11. Service Availability & Updates
- We aim for high availability but do not guarantee uninterrupted service
- Maintenance, updates, and improvements may occur periodically
- Features may evolve as part of platform enhancement
12. Disclaimers
- The Services are provided “as is” and “as available.”
- We disclaim warranties of:
- Fitness for a particular purpose
- Error-free or uninterrupted service
- Staffinc.io does not provide legal, medical, or regulatory advice.
13. Limitation of Liability
To the maximum extent permitted by law:
- Staffinc.io is not liable for indirect, incidental, or consequential damages
- Total liability shall not exceed fees paid in the preceding 12 months
14. Indemnification
You agree to indemnify and hold harmless Staffinc.io from claims arising from:
- Your use of the platform
- Violation of these Terms
- Breach of laws or third-party rights
15. Governing Law & Jurisdiction
- These Terms are governed by the laws of [Insert Jurisdiction], without regard to conflict of law principles.
16. Changes to Terms
- We may update these Terms from time to time.
- Continued use of the Services constitutes acceptance of updated Terms.
17. Contact Information
- For questions regarding these Terms:
- Email: [email protected]
- Support: [email protected]
