Stop managing clinicians on spreadsheets and WhatsApp. We build you a complete, purpose-built staffing system — shift scheduling, credential tracking, and reporting — without disrupting how you work today.
Nurse staffing · Homecare · Healthcare recruitment
At $500k–$5M revenue managing 10–50 clinicians, spreadsheets and WhatsApp aren't just inconvenient — they're actively costing you money and compliance risk.
You're manually calling and messaging clinicians to fill shifts. Last-minute gaps happen every week. It costs hours you don't have.
Licence verifications, certifications, right-to-work documents — stored in folders and spreadsheets that nobody fully trusts. One compliance audit away from a serious problem.
Matching timesheets to shifts to invoices manually every pay period. Errors slip through. Clients dispute invoices. Your finance person spends a week on it.
How many shifts did you fill last month? What's your fill rate? Which clients are most profitable? You don't know — because the data is scattered everywhere.
Generic staffing software wasn't built for nurse or homecare agencies. You spend hours working around features that don't match how healthcare staffing actually works.
Most growing agencies don't realise how much operational chaos is costing them — until they see it in black and white.
A $25K system that saves one admin hire pays for itself in the first 6 months.
Not a generic HR tool adapted for healthcare. Built from scratch, specifically for nurse staffing, homecare, and healthcare recruitment agencies.
Drag-and-drop scheduling, clinician availability management, automated shift notifications, and last-minute fill alerts. Built for 24/7 healthcare patterns.
Core ModuleLicence and certification tracking, right-to-work documents, expiry alerts. HIPAA-compliant storage. Stay audit-ready at all times without manual chasing.
Core ModuleSeparate login portals for your clinicians to manage availability and view shifts, and for your clients to request staff and track placements in real time.
Core ModuleDigital timesheets, manager approval workflows, and automated payroll-ready exports for Xero, Sage, or QuickBooks. Month-end in hours, not days.
Core ModuleFill rates, compliance status, revenue by client, clinician utilisation — all in one place. See your business clearly for the first time.
Core ModuleCandidate intake forms, document collection, onboarding checklists, and a simple CRM to manage your active recruitment. Get clinicians placed faster.
Add-on AvailableWe've done this before — for agencies in the US, Canada and Ireland. The process is structured, fast, and doesn't require you to manage it like a tech project.
We map your current workflow — how you schedule, track compliance, and run payroll. No commitment required.
Week 1Fixed price. Fixed timeline. Fixed scope. You know exactly what you're getting and what you're paying before you sign anything.
Week 1–2We build in sprints. You see progress every two weeks and give feedback. No surprises at the end.
Weeks 2–7We train your team, migrate your data, and stay on hand for 30 days. Then monthly support keeps everything running.
Week 8We know exactly what's holding you back. Here's the honest answer to each one.
Most agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One compliance audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you, not against you.
Our starter package starts at $15,000 — fixed, no surprises. Compare that to one extra admin hire at $40,000/year, or the cost of a compliance failure. Most agencies recover the investment within 4–6 months through time saved and billing errors eliminated.
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. We also include 30 days of free post-launch support and a monthly maintenance plan.
Fixed-scope projects with clear deliverables. You know what you're paying before you sign.
"Before Staffinc, I was spending every Sunday night manually scheduling the week ahead. Now it takes 20 minutes. The system pays for itself every single month in time alone — and that's before you count the compliance peace of mind."
"We went from a Google Sheet for compliance tracking to a system that alerts us automatically when a licence is expiring. We had a compliance audit 3 months after launch and passed with zero flags for the first time ever."
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Free 30-min call · Fixed pricing · 6–8 week delivery · No lock-in contracts