From spreadsheet-driven staffing to a structured platform built in 8 weeks.
A US nurse staffing agency replaced spreadsheets, WhatsApp coordination and manual compliance checks with a single system, improving visibility, automation and operational control. Three years on, we still maintain it.
Core workflows like coordination, compliance and payroll relied entirely on spreadsheets, messaging and manual tracking, creating gaps in visibility and control.
Shift coordination, compliance checks and payroll tracking were handled manually, which increased risk, delays and missed visibility across placements.
Fragmented workflows
One connected platform
Three connected products working on a single system, covering coordination, compliance, and operations without relying on external tools.
Manager Dashboard
Manage pipeline, shifts and activity
Nurse Experience
Browse shifts, apply, manage profile
Agency Operations Dashboard
Track performance, compliance, and activity
Manager dashboard
Pipeline kanban, candidate management, shift posting, urgency flags, credential progress per nurse, full activity log.
Compliance & OIG layer
Automated OIG cross-check on every active nurse, licence expiry tracking, HIPAA audit log.
Onboarding & credentials
Document upload, verification workflow, credential history per nurse.
Mobile app
iOS and Android wrappers around the web flow with push notifications.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week. Not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos, real progress
Migration
Structured transition from existing tools
Support
30 days of post-launch support
Automation replaced manual workflows, improving visibility, reducing coordination effort and preventing compliance issues.
"The OIG screening alone saved us from a compliance incident in month two. Francis Karichu Founder & CEO, AnyShyft LLC"
8 weeks
From kickoff to live platform
End-to-end build delivered on a fixed scope and timeline, without delays.
250+
Active nurses migrated
All nurse data and workflows moved from spreadsheets into a structured system.
Month 2
Compliance issue flagged
Automated OIG checks identified a risk that manual processes had missed.
3 years
Supported since launch
Still live and still maintained by the team that built it, the longest continuous engagement in our portfolio.
- US nurse staffing agency that has outgrown its initial tools
- Tracking licence status and OIG screening manually
- Using spreadsheets, WhatsApp and basic tools
- Comparing only on lowest price
- You want to resell it as your own SaaS product
- You need a very fast, two-week launch
COMMERCIAL SUMMARY
A build like this one, scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation’s specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers; your scoped proposal will land within them, with the exact number depending on the modules and integrations your operation requires.
Fixed
Price • in the contract before code is written
Fixed
Timeline • scoped before kickoff
Yours
Source code & IP · delivered on completion
If you're building a nurse staffing platform, not just running an agency, we would map your product surfaces, define the architecture, and put a fixed-price proposal in front of you within five working days.
