Your Nurse Staffing Agency.
Running on a Proper System.
Built in 6-10 Weeks.
Stop filling shifts on WhatsApp and tracking licences on spreadsheets. We build you a complete, purpose-built nurse staffing platform shift scheduling, RN/LPN compliance, client portals and payroll without disrupting how you work today.
Built for Nurse Staffing Agencies
Per diem · Travel nursing · Temporary staffing
The Problem We Solve
Running a nurse staffing agency on tools built for something else.
Nurse staffing is shift-heavy, compliance-critical and time-sensitive. Generic tools and definitely spreadsheets were not built for this.
Filling shifts is a daily fire drill
You're calling and messaging nurses one by one. Last-minute no-shows cost you clients. Every week is a scramble that shouldn't exist.
Licence tracking is a compliance time bomb
RN/LPN licences, BLS certifications, right-to-work documents scattered across folders nobody fully trusts. One audit away from a serious problem.
Payroll reconciliation eats your week
Matching timesheets to shifts to invoices manually. Billing errors slip through. Clients dispute. Your finance person spends days on what should take hours.
Nurses have no visibility
They call you to check shifts, confirm availability and chase pay. A nurse portal would remove most of that admin but you don't have one.
You can't see your fill rate or margins
How many shifts did you fill last month? Which clients are most profitable? Which nurses are most reliable? You don't know the data is everywhere and nowhere.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them until they see it in black and white. A $20K platform that eliminates one admin hire pays for itself in under 6 months.
A complete platform.
Purpose-built for how you actually work.
We customise a proven nurse staffing base model with shift scheduling, compliance and payroll built in.
Shift Scheduling Engine
Drag-and-drop scheduling, nurse availability management, automated shift notifications and last-minute fill alerts. Built for 24/7 healthcare shift patterns.
Core Module
Licence & Credential Tracking
RN/LPN licence verification, BLS/ACLS certifications, right-to-work documents and expiry alerts. HIPAA-compliant. Stay audit-ready without manual chasing.
Core Module
Nurse & Client Portals
Nurses manage their own availability, view shifts and submit timesheets. Clients request staff, approve timesheets and track placements all in one portal.
Core Module
Timesheet & Payroll Export
Digital timesheets, manager approval and automated payroll-ready exports for Xero, Sage or QuickBooks. Pay period closed in hours, not days.
Core Module
Fill Rate & Margin Dashboard
Real-time visibility on shift fill rates, nurse utilisation, client revenue and margin per placement. Know your numbers without building a spreadsheet.
Reporting
Compliance Audit Trail
Every document, every approval, every shift logged with a full audit trail. When the regulator comes and they will you're ready.
ComplianceAgencies like yours. Already live.
Real platforms we've built for healthcare agencies, delivered on time, on budget.
Complete homecare SaaS; three products, one multi-tenant system.
A home care platform hosting agencies on shared infrastructure with patient, caregiver, and operator surfaces on one data model.
Built pattern • Multi Tenant Homecare SAAS
From 250+ nurses on a spreadsheet to a fully automated platform in eight weeks.
“The OIG screening alone saved us from a compliance incident in month two.”
Francis Karichu • Founder & CEO
From whiteboard idea to live two sided nurse marketplace in eight weeks.
“The automated payments alone saved us two hundred and fifty hours”
Benjamin Foster • CEO & Founder
Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
How is custom-built nurse staffing software different from off-the-shelf tools like Bullhorn or ShiftCare?
Off-the-shelf platforms require agencies to adapt their workflows to the software. A custom build does the opposite — it is scoped to match exactly how the agency operates. Critically, the agency owns the source code outright with no per-seat licensing fees that compound as the team or clinician roster grows. Staffinc.io notes most agencies in the $500K–$5M range find that a custom build pays for itself within 18 months.
How does the build process work from start to go-live?
Staffinc.io runs a four-phase process: a free 30-minute discovery call followed by a 2-week workflow mapping period; a fixed-scope/fixed-price specification with wireframe walkthroughs before any code is written; an agile sprint build where the agency sees working, clickable software every two weeks; and a go-live phase that includes parallel running, team training, data migration, and 30 days of hypercare.
How long does it take to build a nurse staffing platform, and what does it cost?
A Starter nurse staffing platform goes live in 6-10 weeks from kickoff. A Full Platform runs 12-16 weeks. Enterprise multi-location builds run 16-24 weeks. Foundation pricing starts at $14K fixed. Full Platform packages for agencies at $14k–$18k run $22k–$28k fixed, plus $1,600/month support after delivery. All timelines and prices are contractual.
What does a custom nurse staffing platform actually include?
A purpose-built nurse staffing platform from Staffinc.io includes shift scheduling, per diem and travel nurse management, RN/LPN licence tracking with automated expiry alerts, OIG exclusion screening, HIPAA-compliant document storage, a mobile worker app, client/facility dashboards, digital timesheets, and payroll export, all built as one connected system, not a patchwork of tools.
Simple, Transparent Pricing
From $14K fixed. Monthly support from $500/mo.
Three tiers for nurse staffing agencies Foundation, Complete System and Scale. Fixed price agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
Get your nurse staffing agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA compliant·You own the code·🇺🇸