Scheduling here. Credentials there. Timesheets somewhere else.One person carrying it all.
That person is your business. Put it all on one system with AI on top, and shifts get covered, expiring licences get caught and pay runs close without them.
Six problems that cost you money.
None of these are caused by working badly. They are caused by information sitting in separate places, so a person has to carry it between them. That is the problem we solve, and it is the reason the AI can do the rest.
Unfilled shifts cost you the client, not just the shift
You know which nurses could cover it. Finding out which ones will means calling one at a time in an order you hold in your head. The shift that goes unfilled is the one the client remembers.
One expired licence is a compliance finding
RN and LPN licences, BLS certifications and right-to-work documents all expire on their own schedule. Expiry is only visible if somebody opens the folder and looks, and one that gets missed is what an audit finds.
Billing errors reach the client before you catch them
Timesheet against shift against invoice, line by line, every pay run. The mismatches are a small fraction of the rows, and they are the ones that turn into a disputed invoice and a slow payment.
Your coordinators spend the day answering lookups
Shift confirmations, availability, pay queries. Every one of those calls is something the nurse could see for herself, and every one interrupts a person who was filling a shift.
You cannot price a client you cannot measure
Which clients are actually profitable, which nurses are most reliable, what your fill rate was last month. The data exists in the business already. It is spread across the tools that produced it, so nobody can act on it.
Nothing you update is updated everywhere
The schedule says one thing, the credential folder another, the timesheet a third. Every change has to be entered more than once, on desktop and on someone's phone, and the copy that gets missed is the one that causes the problem.
We do not know your numbers. You do.
Most agencies have never added this up. These four questions are worth answering before any call, because they decide whether a build is worth it for you.
How many did you fill by calling nurses one at a time?
How many hours a month does someone spend opening folders?
How long does reconciliation take, and how many disputes came out of it?
What did last month's unfilled shifts cost you in client confidence?
What changes once it runs on one system.
We customise a proven nurse staffing base model, so scheduling, compliance and payroll are solid on day one. Six capabilities, each one closing a problem above.
Cover shifts faster than you lose them
Drag-and-drop scheduling, live nurse availability, automated notifications and last-minute fill alerts, with the AI ranking who to ask first. Built for 24/7 shift patterns.
Fill orders competitors cannot clear in time
Licence verification, BLS and ACLS certifications, OIG screening and right-to-work documents, tracked with expiry alerts. Credentialing that keeps up is what lets you say yes to an order on Friday.
Give your coordinators their day back
Nurses manage their own availability, view shifts and submit timesheets. Clients request staff, approve timesheets and track placements. Both are reading the same records your team works from.
Close the pay run without chasing anyone
Digital timesheets, manager approval and payroll-ready exports for Xero, Sage or QuickBooks. Timesheets, shifts and invoices reconcile against each other because they are the same records.
Know which clients are worth keeping
Live fill rates, nurse utilisation, revenue and margin per placement per client. The numbers you would need a week and a spreadsheet to assemble, available when you need them.
Be audit-ready without preparing for an audit
Every document, every approval and every shift logged as it happens. When the regulator comes, and they will, the trail already exists rather than being assembled.
One database. That is why the AI works.
Bullhorn's 2026 GRID report found agencies using AI in their workflows were 3.5 to 4.5 times more likely to grow revenue. But AI bolted onto tools that do not talk to each other cannot match, chase or reconcile anything.
Six things this changes for you.
Shifts get filled without working down a list
The AI ranks available nurses against the open shift on skill, licence validity, location, availability and past reliability.
Nobody gets placed on an expired credential
Expiry is detected in advance, the nurse is chased automatically, and assignment is blocked while a credential is invalid.
Pay run closes without a reconciliation week
Timesheets match to shifts and to invoices automatically because they are the same records. Only the exceptions come to a person, and there are far fewer of them than rows.
Documents file themselves on arrival
An uploaded licence or certificate is read on receipt, the expiry date extracted and filed against the clinician. Nothing sits in an inbox waiting for someone to type it in.
Clinicians stop calling to ask what they could look up
Shifts, availability and pay all visible in the clinician portal, drawn from the same records your coordinators work from. No second version to keep in step.
Next week's problem shifts are visible this week
The AI forecasts which shifts and which clients are likely to go unfilled, based on your own fill history, so cover is arranged before the client notices a gap.
What this changed for agencies.
AnyShyft
250+ nurses moved off spreadsheets into a structured platform in eight weeks. Automated OIG screening caught a compliance risk in month two that the manual process had missed.
Nurseify
A two-sided nurse marketplace built from a whiteboard concept. 500+ nurses completed onboarding in the first week without any recruiter coordination, and payments run automatically on shift completion.
Doctor Locums
A 12-variable AI matching engine ranking physicians against open shifts in real time on specialty, licence status, location, availability and client requirements. Recruiter judgement stayed in the loop.
What agencies ask before booking.
The honest answers, including the ones about ownership and what happens after we hand over.
How is a custom build different from Bullhorn or ShiftCare?+
Off-the-shelf platforms ask you to work the way the software works. A custom build is scoped around how your agency already operates. The larger difference is timing: when you want something automated, we build it, whereas on a licensed platform you raise a feature request and wait for the roadmap. You also own the source code outright, with no per-seat fees that grow as your roster does.
Is the AI actually built in, or is it a separate product?+
It is built into the platform and it is in the fixed scope. Matching, credential chasing, reconciliation and document parsing are part of the build, not a licence you add later. Everything the system recommends is visible and reversible, and a person stays in the loop on every compliance decision.
How does the build process work from start to go-live?+
We run a five-phase process: a free 30-minute discovery call, then a Blueprint week that maps your workflow; a fixed-scope, fixed-price specification with wireframe walkthroughs before any code is written; an agile sprint build where you see working, clickable software every two weeks; and a go-live phase covering parallel running, team training, data migration and 30 days of hypercare.
Who owns the code and the data?+
You do, both of them. The source code and infrastructure are delivered to you on completion, and your operational data was always yours. There is no per-seat licence, no lock-in and nothing that stops you taking the platform to another developer later. That is the difference between owning a platform and renting access to one. It also matters if you ever sell: a platform you own is an asset that transfers with the business, where a licensed subscription is a cost the buyer inherits.
What happens after go-live?+
Thirty days of hypercare is included in every build, with same-day fixes. After that most agencies move to a monthly support retainer covering bug fixes, small enhancements, compliance updates and security patches, from the team that built the platform rather than a general helpdesk. The retainer is optional and you can stop it at any point.
Do we have to pay it all upfront?+
No. The build is split across three milestones: 30% to start, 40% at the mid-build review once you have seen working software, and 30% on go-live. We know agencies run weekly payroll against 45 to 75 day receivables, so the schedule is designed to sit alongside that rather than compete with it. The Blueprint fee is credited against the first milestone if you proceed.
How long does it take, and what does it cost?+
Foundation goes live in 6 to 10 weeks and starts at $8,000 fixed, with $350 a month after delivery. Complete System runs 12 to 16 weeks at $16,000 to $22,000. Enterprise runs 16 to 24 weeks from $35,000. Tiers differ by what gets built, not by headcount, so adding clinicians never changes the price. All timelines and prices are contractual.
Priced on what we build, not how many people use it.
Most custom developers make you book a call to find out the price. Here it is. From $8,000 fixed, paid across three milestones rather than upfront, and the same whether you run 50 nurses or 500.
If it goes wrong, that is our problem, not yours
What is the manual work costing you?
Tell us on a call. We will show you what a single system closes, and what it costs.
Book a discovery call
Honest answer on whether to build.
Start with a Blueprint
Workflow mapped. Fixed-price proposal in your hands.
Not ready for either? Ask us to arrange a call with a client already running one of these platforms. No pitch, just their experience.