Your Homecare Agency.
Running on a Proper System.
Built in 6-10 Weeks.
Stop rostering carers on WhatsApp and tracking compliance on spreadsheets. We build you a complete homecare staffing platform visit scheduling, carer compliance, client care plans and payroll without disrupting how you work today.
Built for Homecare Staffing Agencies
home care · Home health · Private care
The Problem We Solve
Running a homecare agency on tools built for something else.
Homecare is visit-based, relationship-driven and heavily regulated. Generic tools and definitely spreadsheets were never built for this.
Rostering is a daily manual nightmare
You're manually matching carers to clients, managing last-minute cancellations, and chasing availability over WhatsApp. Every morning is a fire drill.
Client continuity breaks down constantly
Clients want the same carer. But without a proper system you can't track preferences, availability clashes or who last visited. Continuity suffers.
Compliance is a serious liability
background checks, HHA/CNA certification, required training, right-to-work tracked on spreadsheets that nobody fully trusts. One state or Medicaid audit away from a serious finding.
Payroll takes days every week
Matching visit notes to timesheets to invoices manually. Mileage claims. Travel time. It takes your admin team a full day every pay run minimum.
You have no real visibility
How many hours did you deliver last week? Which clients are highest risk? Which carers have gaps in compliance? You don't know and that's a problem.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them until they see it in black and white. A $20K platform that saves one coordinator hire pays for itself in under 6 months.
A complete platform.
Purpose-built for how you actually work.
We customise a proven home care base model with visit verification, compliance and billing built in.
Visit Scheduling & Rostering
Carer-to-client matching, availability management, automated visit notifications and last-minute cover alerts. Built for homecare visit patterns, not shift work.
Core Module
Client Care Plans
Digital care plans, risk assessments, visit notes and medication records linked to every client. Family portal gives relatives real-time visibility without phone calls.
Core Module
Carer Compliance Tracking
background checks, HHA/CNA certification, required training, right-to-work and training records all tracked with expiry alerts. State and Medicaid audit-ready at all times.
Core Module
Timesheet & Payroll Export
Digital visit sign-in/out, mileage tracking, manager approval and payroll-ready exports. Pay run completed in hours not days.
Core Module
Operations Dashboard
Hours delivered vs contracted, carer utilisation, client risk flags, compliance completion rates and margin per client. Know your numbers in real time.
Reporting
Carer Mobile App
Carers view their schedule, access care plans, log visit notes and submit timesheets all from their phone. Reduces coordinator calls significantly.
MobileAgencies like yours. Already live.
Real platforms we've built for healthcare agencies, delivered on time, on budget.
A direct booking gig platform; fifteen hours a week of manual payroll, gone.
“The automated payments alone saved us 15 hours a week. Workers get paid on time, every time.”
Sami Soltan • Chief Executive Officer
An AI-Powered physician matching platform; twelve variables, real-time ranking
The matching that used to happen by human eye, scaled to machine speed; without losing the recruiter’s judgements.
Build Pattern • Locum Tenens marketplace
From whiteboard idea to live two sided nurse marketplace in eight weeks.
“The automated payments alone saved us two hundred and fifty hours”
Benjamin Foster • CEO & Founder
Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
How does home care software handle Medicaid billing integration?
Rather than requiring agencies to manually re-enter EVV data into a separate billing system, Staffinc.io connects visit verification directly to billing. Approved visits flow automatically into Medicaid claim submission, with integration mapping agreed upon upfront during the scoping phase, so the connection to the agency's specific state Medicaid system is built in from day one.
How does a home care platform handle carer credential expiry?
Credential expiry alerts fire at 90, 60, and 30 days for CNA, HHA, and any other required certifications. Placement gating prevents a carer with an expired credential from being scheduled. Carers can upload renewal documents themselves through a self-service portal, with automated chase workflows that follow up with carers who haven't submitted documents, removing the manual chasing burden from coordinators.
What is EVV, and how is it built into home care software?
EVV (Electronic Visit Verification) is mandated under the 21st Century Cures Act for Medicaid-funded home care visits. Staffinc.io builds 21st Century Cures Act-compliant EVV as a standard feature, not a bolt-on, capturing GPS location at check-in and check-out, collecting digital signatures, and feeding verified visit data directly into Medicaid billing workflows to reduce claim errors and rejections.
How much does a custom homecare system cost?
Our Foundation package starts at $10K fixed, no surprises. Compare that to one extra admin hire at $35,000/year, or the cost of an EVV compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
Simple, Transparent Pricing
From $10K fixed. Monthly support from $450/mo.
Three tiers for homecare agencies Foundation, Complete System and Scale. Fixed price agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
Get your homecare agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA compliant·You own the code·🇺🇸