A complete homecare SaaS — three connected products on one system, unifying patient care, caregiver coordination and agency operations.
How a US homecare operator replaced a stack of disconnected tools with a single SaaS platform — three products, one data model, EVV-ready, HIPAA-architected, designed to scale operations without proportional headcount.
running a real business
across tools that weren't built to
talk to each other.
Patient care, caregiver coordination and agency operations — three workflows, three sets of tools, three places where data lived. Each one solved a piece of the picture. None of them gave anyone the full one.
Coordination
Operations
The cost shows up in care delivery. schedule doesn't match. A patient's care plan is updated but the change doesn't propagate to the visit log. Disconnected tools mean disconnected care.
Three workflows, three tools
One SaaS, three connected products
— three products, one system,
built to scale operations.
Three connected product surfaces — patient/family, caregiver mobile, agency operations — all built on a single data model. EVV-ready. HIPAA-architected.
Patient & Family Portal
Care plans, history, invoices, and family access.
Caregiver Mobile App
Schedules, visit info, EVV, and secure messaging.
Agency Operations Dashboard
Real-time visibility, compliance, and performance.
EVV compliance layer
Care plan visibility, visit history, live tracking of the current caregiver, messaging, invoices, family member access.
Care plan engine
Care plans authored once, propagating automatically to caregiver visits and family visibility. Updates flow without manual re-entry.
Multi-agency architecture
Built to support multiple homecare operations on shared infrastructure with isolated data, branding and configuration.
Medicaid billing integration
Direct billing handoff to state Medicaid systems based on EVV-verified visits.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week — not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos. Real Progress
Migration
Structured transition from legacy tools.
Support
30 days of Post-launch Support.
We left our easy, margins in homecare to build agency operations — multi-workflow tools with IF-THEN rules, proper admin role controls and secure patient file privacy. None of these quick players got off zero.
""The changes the game for my team. Every rep we run includes admin access. Knowing that my backend is already paid for. This is a real investment that pays dividends after month 1. Not just the first time.""
The CEO of the above HR operation "¢ a fraction of the cost of the first"
3 + 1 products
Three connected components
Patient, caregiver and agency surfaces — all on one uniform tenant architecture.
EVV
Cures Act Ready
Electronic Visit Verification with geofencing and fraud warning built into patient flows.
Delivered
Full SaaS on one tenant
Through the Staffinc SaaS architectural framework in a fraction of the traditional timeline.
100%
Code & IP Owned
Source code, full root access and IP fully delivered and assigned on milestone.
— It's worth checking the fit before a call.
- Agencies managing complex schedules
- Better EBITDA/margins wanted
- Multi-tenant operational control
- Routine compliance checks
- Single location, offline schedules
- Manual fax routing is fine
- IT team handles full closed-source...
fixed price, fixed timeline, source code yours.
COMMERCIAL SUMMARY
A build like this one - scoped to your specific requirements.
We look at software builds as hard fixed functional amounts. Every function costs. Our contract delivers working software early. Pricing is matched to your specific needs to minimize any cost overruns. Source code and IP are delivered upon completion.
Our public pricing pages gives the basic scenarios. Book a 15 min call with us, your project request will be heard, outlined, with the exact commercial model upon the timeline and integration your operations require.
Build
Fixed price & timeline, agreed scope before we start
Cost
Milestone-based before handoff
Assets
Source Code & IP delivered on completion.
If you're building a homecare platform — we just ran this playbook — we'll map your core product surface, define the architecture and put a firm price proposal in front of you within five working days.
