From fragmented spreadsheets to a unified recruitment platform increasing placements by 40% in the first quarter.
A US healthcare recruitment agency replaced disconnected candidate tracking, compliance gaps, and recruiter visibility issues with a multi-dashboard platform built around a single operational pipeline.
Candidate sourcing, compliance, and placements were managed separately, creating operational gaps that caused candidates to disappear between stages without visibility.
Without a shared system, sourcing, compliance, and placement workflows operated independently, creating hidden drop-offs, missed documents, expired credentials, and reduced placement conversion.
Three spreadsheets, no system
Unified recruitment platform
Recruiter, candidate, and admin workflows connected through a single operational system giving every role visibility into the same live recruitment pipeline.
Recruiter Dashboard
Track pipeline, compliance, and candidate progress
Candidate Portal
Upload documents and monitor application status
Admin Dashboard
Monitor placements, metrics, and recruiter activity
Candidate portal
Application flow, document upload, status tracking, automated reminders for missing documents.
Compliance & document tracking
Per-candidate checklists, license tracking, OIG checks, and audit-ready logs. Candidates advance only when compliant.
Reporting & analytics
Time-to-place by specialty, conversion rate by stage, recruiter productivity, source effectiveness.
Job board syndication
Auto-posting jobs across major healthcare job boards and hiring channels.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week. Not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos. Real Progress
Migration
Structured transition from legacy tools.
Support
30 days of Post-launch Support.
"The platform improved candidate progression between stages, reducing operational blind spots and increasing successful placements without expanding recruiter headcount."
+40%
Placement rate, Q1 on platform
Candidates progressed through compliance and placement stages with fewer drop-offs and delays.
200+
Candidates consolidated
Recruitment, compliance, and placement workflows unified into a single operational pipeline.
Delivered
Full platform, on contract
Three connected dashboards delivered on a fixed-price and fixed-timeline engagement.
100%
Code & IP ownership
Platform, infrastructure, operational data, and codebase delivered to the client.
- You run a growing US healthcare recruitment agency.
- Candidates are spread across spreadsheets and tools.
- Recruiters follow different workflows.
- Candidates drop off between stages.
- You're a solo recruiter managing with spreadsheets.
- You prefer a free-form contact manager.
- Lowest cost is the main priority.
- You want to white-label the platform.
COMMERCIAL SUMMARY
A build like this one - scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation's specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers your scoped proposal will land within them, with the exact number depending on the modules and integration your operation requires.
Fixed
Price • in the contract before code is written
Fixed
Timeline • scoped before kickoff
Yours
Source code & IP delivered on completion
If you suspect candidates are going cold between your stages, we'd map your pipeline, identify where the leakage is, and put a fixed-price proposal in front of you within five working days
