A multi-location locum nurse operation, built so the audit trail exists before the inspector asks for it.
An Irish locum nurse staffing agency running across multiple locations replaced WhatsApp shift coordination, Excel rosters and paper timesheets with a single platform. Every shift, placement, timesheet and credential update is now recorded as work happens, which is why their first HIQA inspection closed with zero findings.
Shift management, nurse allocation, timesheets and compliance were spread across WhatsApp groups, Excel sheets and paper. Each location had its own way of working, and nobody had a view across all of them.
As the operation grew, the effort of assembling an audit trail grew with it. Timesheets had to be chased and scanned, approvals lived in message threads, and answering a simple question about who worked where meant reconstructing the answer after the fact.
Manual multi-location coordination
A continuous audit trail
Every shift, placement, timesheet and credential update is recorded as it happens. Nothing has to be assembled later, because the record is created by the same action that does the work.
Operations Dashboard
Monitor staffing activity across every location
Nurse Mobile Experience
Shift application, credential management, timesheet submission
Audit & Compliance Layer
Approval tracking, records and inspections workflows
Digital timesheets
In-app submission, supervisor approval and automatic storage. The scan-and-file workflow is gone.
Credentialing and compliance
NMBI registration, Garda vetting, indemnity and mandatory training certificates, each tracked with expiry dates. An invalid credential blocks assignment before it can happen.
Multi-location shift system
Shift posting on the agency side, applications on the nurse side, and allocation in real time across every location.
Cross-jurisdiction expansion
A multi-country compliance rules engine for operating beyond Ireland.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week. Not slides, not wireframes.
Discovery
Align on goals and workflows
Build
Weekly demos, real progress
Migration
Structured transition from existing tools
Support
30 days of post-launch support
An inspection is usually a scramble. Records get assembled, gaps get explained, and the effort lands on whoever knows the operation best. Here it was a query against a system that had been recording approvals, timesheets and credential checks since go-live. There was nothing to prepare, because preparation had already happened as a side effect of running the business.
""We passed our first HIQA inspection with zero findings. That alone justified the investment." Godvin Paul Chief Executive Officer, Hollilander Ltd"
0 findings
At the first HIQA inspection
Approvals, timesheets and credential checks were already logged and timestamped when the inspection began.
Multi-site
Unified on One Platform
Locations that previously ran separately now operate on a single system with a shared view.
8 Weeks
Kick-off to MVP
Multi-location staffing platform delivered on a fixed scope and a fixed timeline.
100%
Code & IP ownership
Platform, infrastructure, operation data, and codebase delivered to the client.
- You run locum or agency nurse staffing in more than one location
- You are bound by HIQA inspection and NMBI credential requirement
- Your timesheets are still on paper, or scanned and filed by hand
- You need one view of activity across every site
- You operate from a single location with a small, stable roster
- You are already on an enterprise system that works well for you
- Lowest cost is the main decision factor
- You need something live in the next two weeks
COMMERCIAL SUMMARY
A build like this one, scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation’s specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers; your scoped proposal will land within them, with the exact number depending on the modules and integrations your operation requires.
Fixed
Price · n the contract before code is written
Fixed
Timeline · scoped before kickoff
Yours
Source code & IP · delivered on completion
If your audit trail currently lives in WhatsApp threads and shared spreadsheets, we will map what an inspection would actually ask of you, agree the scope, and put a fixed-price proposal in front of you within five working days.
