Your Homecare Agency. Running on a Proper System.
Built in 8 Weeks.
Stop rostering carers on WhatsApp and tracking compliance on spreadsheets. We build you a complete homecare staffing platform — visit scheduling, carer compliance, client care plans and payroll — without disrupting how you work today.
Built for Homecare Staffing Agencies
The Problem We Solve
Running a homecare agency on tools built for something else.
Homecare is visit-based, relationship-driven and heavily regulated. Generic tools — and definitely spreadsheets — were never built for this.
Rostering is a daily manual nightmare
You're manually matching carers to clients, managing last-minute cancellations, and chasing availability over WhatsApp. Every morning is a fire drill.
Client continuity breaks down constantly
Clients want the same carer. But without a proper system you can't track preferences, availability clashes or who last visited. Continuity suffers.
Compliance is a serious liability
DBS checks, care certificates, manual handling training, right-to-work — tracked on spreadsheets that nobody fully trusts. One CQC visit away from a serious finding.
Payroll takes days every week
Matching visit notes to timesheets to invoices manually. Mileage claims. Travel time. It takes your admin team a full day every pay run — minimum.
You have no real visibility
How many hours did you deliver last week? Which clients are highest risk? Which carers have gaps in compliance? You don't know — and that's a problem.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them — until they see it in black and white. A $20K platform that saves one coordinator hire pays for itself in under 6 months.
A complete platform.
Built from scratch for how you actually work.
Not a generic tool with a healthcare skin. A purpose-built system — shift patterns, compliance frameworks, and payroll flows included.
Visit Scheduling & Rostering
Carer-to-client matching, availability management, automated visit notifications and last-minute cover alerts. Built for homecare visit patterns, not shift work.
Core Module
Client Care Plans
Digital care plans, risk assessments, visit notes and medication records linked to every client. Family portal gives relatives real-time visibility without phone calls.
Core Module
Carer Compliance Tracking
DBS checks, care certificates, manual handling, right-to-work and training records — all tracked with expiry alerts. CQC and HSE audit-ready at all times.
Core Module
Timesheet & Payroll Export
Digital visit sign-in/out, mileage tracking, manager approval and payroll-ready exports. Pay run completed in hours not days.
Core Module
Operations Dashboard
Hours delivered vs contracted, carer utilisation, client risk flags, compliance completion rates and margin per client. Know your numbers in real time.
Reporting
Carer Mobile App
Carers view their schedule, access care plans, log visit notes and submit timesheets — all from their phone. Reduces coordinator calls by 70%.
MobileAgencies like yours. Already live.
Real platforms we've built for healthcare agencies — delivered on time, on budget.
Full homecare staffing platform — visit scheduling, carer rostering, compliance tracking and client portal for a 130+ carer Irish homecare agency. Live March 2026.
Read case study →Healthcare aide staffing platform — credential tracking, shift management and client portal for a US home health agency.
Read case study →Shift marketplace platform — connecting carers to open shifts with automated compliance and availability management.
Read case study →Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
"We already have something that works — kind of."
Most agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One compliance audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you.
"We can't afford a custom system right now."
Our Foundation package starts at $15,000 — fixed, no surprises. Compare that to one extra admin hire at $40,000/year, or the cost of a compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
"We don't have time to manage a tech project."
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
"What if we switch and something breaks?"
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. 30 days of free post-launch support included.
Simple, Transparent Pricing
From $12K fixed. Monthly support from $450/mo.
Three tiers for homecare agencies — Foundation, Complete System and Scale. Fixed price agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
We went from a Google Sheet for compliance tracking to a system that alerts us automatically when a carer's certificate is expiring. We had a CQC inspection 3 months after launch and passed with zero flags for the first time ever.
The carer app alone was worth it. Carers log their own visits, submit timesheets from their phone and check their schedule without calling us. My coordinator went from firefighting to actually managing the team.
Get your homecare agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA & HIQA compliant·You own the code·🇺🇸 🇮🇪 🇨🇦