Your Canadian Homecare Agency.
Running on a Proper System.
Built in 8 Weeks.
Stop rostering carers on WhatsApp and tracking compliance on spreadsheets. We build you a complete PHIPA-compliant homecare platform visit scheduling, carer compliance, client care plans and payroll built for Canada from day one.
Built for Canadian Homecare Agencies
Domiciliary care · Home health · Private care
The Problem We Solve
Running a Canadian homecare agency on tools built for something else.
Homecare in Canada is visit-based, relationship-driven and subject to provincial health authority requirements. Generic tools and definitely spreadsheets were never built for this.
Rostering is a daily manual nightmare
You're manually matching carers to clients, managing last-minute cancellations, and chasing availability over WhatsApp. Every morning is a fire drill.
Client continuity breaks down constantly
Clients want the same carer. But without a proper system you can't track preferences, availability clashes or who last visited. Continuity suffers.
PHIPA compliance is a serious liability
Criminal record checks, care certificates, manual handling training, right-to-work tracked on spreadsheets that nobody fully trusts. One provincial audit away from a serious finding.
Payroll takes days every week
Matching visit notes to timesheets to invoices manually. Mileage claims. Travel time. It takes your admin team a full day every pay run minimum.
You have no real visibility
How many hours did you deliver last week? Which clients are highest risk? Which carers have gaps in compliance? You don't know and that's a problem.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them until they see it in black and white. A CA$27K platform that saves one coordinator hire pays for itself in under 6 months.
A complete platform.
Built from scratch for how you actually work.
Not a generic tool with a healthcare skin. A purpose-built system with shift patterns, compliance frameworks, and payroll flows included.
Visit Scheduling & Rostering
Carer-to-client matching, availability management, automated visit notifications and last-minute cover alerts. Built for Canadian homecare visit patterns, not shift work.
Core Module
Client Care Plans
Digital care plans, risk assessments, visit notes and medication records linked to every client. Family portal gives relatives real-time visibility without phone calls.
Core Module
Carer Compliance Tracking
Criminal record checks, care certificates, manual handling, right-to-work and training records all tracked with expiry alerts. Provincial health authority audit-ready at all times.
Core Module
Timesheet & Payroll Export
Digital visit sign-in/out, mileage tracking, manager approval and payroll-ready exports. Pay run completed in hours not days.
Core Module
Operations Dashboard
Hours delivered vs contracted, carer utilisation, client risk flags, compliance completion rates and margin per client. Know your numbers in real time.
Reporting
Carer Mobile App
Carers view their schedule, access care plans, log visit notes and submit timesheets all from their phone. Reduces coordinator calls by 70%.
MobileAgencies like yours. Already live.
Real platforms we've built for healthcare agencies, delivered on time, on budget.
Direct-booking gig healthcare platform where facilities find and book staff without agency middlemen. Real-time availability and integrated payments. PHIPA compliant.
Read case study →Full homecare staffing platform with visit scheduling, carer rostering, compliance tracking and client portal for a 130+ carer homecare agency.
Read case study →Healthcare aide staffing platform with credential tracking, shift management and client portal for a home health agency.
Read case study →Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
How does home care software handle Medicaid billing integration?
Rather than requiring agencies to manually re-enter EVV data into a separate billing system, Staffinc.io connects visit verification directly to billing. Approved visits flow automatically into Medicaid claim submission, with integration mapping agreed upon upfront during the scoping phase, so the connection to the agency's specific state Medicaid system is built in from day one.
How does a home care platform handle carer credential expiry?
Credential expiry alerts fire at 90, 60, and 30 days for CNA, HHA, and any other required certifications. Placement gating prevents a carer with an expired credential from being scheduled. Carers can upload renewal documents themselves through a self-service portal, with automated chase workflows that follow up with carers who haven't submitted documents, removing the manual chasing burden from coordinators.
What is EVV, and how is it built into home care software?
EVV (Electronic Visit Verification) is mandated under the 21st Century Cures Act for Medicaid-funded home care visits. Staffinc.io builds 21st Century Cures Act-compliant EVV as a standard feature, not a bolt-on, capturing GPS location at check-in and check-out, collecting digital signatures, and feeding verified visit data directly into Medicaid billing workflows to reduce claim errors and rejections.
How much does a custom system cost?
Our Foundation package starts at CA$16,000, fixed, no surprises. Compare that to one extra admin hire at CA$48,000/year, or the cost of a PHIPA compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
Simple, Transparent Pricing Priced in CAD
From CA$16K fixed. Monthly support from CA$620/mo.
Three tiers for Canadian homecare agencies Foundation, Complete System and Scale. Fixed price in CAD agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
Get your Canadian homecare agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA compliant·You own the code·🇺🇸