Your Canadian Nurse Staffing Agency. Running on a Proper System.
Built in 8 Weeks.
Stop filling shifts on WhatsApp and tracking provincial nursing licences on spreadsheets. We build you a complete, PHIPA-compliant nurse staffing platform — shift scheduling, provincial college compliance, client portals and payroll — built for Canada from day one.
Built for Canadian Nurse Staffing Agencies
The Problem We Solve
Running a Canadian nurse staffing agency on tools built for something else.
Nurse staffing in Canada is shift-heavy, compliance-critical and subject to provincial nursing college requirements. Generic tools — and definitely spreadsheets — were not built for this.
Filling shifts is a daily fire drill
You're calling and messaging nurses one by one. Last-minute no-shows cost you clients. Every week is a scramble that shouldn't exist.
Provincial licence tracking is a compliance time bomb
CNOBC, CRNNS and other provincial nursing college registrations, CPR certifications, right-to-work documents — scattered across folders nobody fully trusts. One provincial audit away from a serious problem.
Payroll reconciliation eats your week
Matching timesheets to shifts to invoices manually. Billing errors slip through. Clients dispute. Your finance person spends days on what should take hours.
Nurses have no visibility
They call you to check shifts, confirm availability and chase pay. A nurse portal would eliminate 80% of that admin — but you don't have one.
You can't see your fill rate or margins
How many shifts did you fill last month? Which clients are most profitable? Which nurses are most reliable? You don't know — the data is everywhere and nowhere.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them — until they see it in black and white. A CA$27K platform that eliminates one admin hire pays for itself in under 6 months.
A complete platform.
Built from scratch for how you actually work.
Not a generic tool with a healthcare skin. A purpose-built system — shift patterns, compliance frameworks, and payroll flows included.
Shift Scheduling Engine
Drag-and-drop scheduling, nurse availability management, automated shift notifications and last-minute fill alerts. Built for 24/7 Canadian healthcare shift patterns.
Core Module
Provincial Licence & Credential Tracking
CNOBC, CRNNS and other provincial nursing college registration verification, CPR/BLS certifications, right-to-work documents and expiry alerts. PHIPA-compliant. Stay audit-ready without manual chasing.
Core Module
Nurse & Client Portals
Nurses manage their own availability, view shifts and submit timesheets. Clients request staff, approve timesheets and track placements — all in one portal.
Core Module
Timesheet & Payroll Export
Digital timesheets, manager approval and automated payroll-ready exports for Xero, Sage or QuickBooks. Pay period closed in hours, not days.
Core Module
Fill Rate & Margin Dashboard
Real-time visibility on shift fill rates, nurse utilisation, client revenue and margin per placement. Know your numbers without building a spreadsheet.
Reporting
PHIPA Compliance Audit Trail
Every document, every approval, every shift logged with a full audit trail. When the provincial health authority comes — and they will — you're ready.
ComplianceAgencies like yours. Already live.
Real platforms we've built for healthcare agencies — delivered on time, on budget.
Per diem nurse staffing platform — availability management, shift scheduling and PHIPA-compliant compliance tracking for a growing Canadian nurse staffing agency.
Read case study →Direct-booking gig healthcare platform — facilities find and book staff without agency middlemen. Real-time availability and integrated payments. PHIPA compliant.
Read case study →Shift marketplace for per diem nurses — matching clinicians to open shifts across multiple healthcare facilities with automated compliance checks.
Read case study →Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
"We already have something that works — kind of."
Most Canadian agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One provincial audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you.
"We can't afford a custom system right now."
Our Foundation package starts at CA$19,000 — fixed, no surprises. Compare that to one extra admin hire at CA$55,000/year, or the cost of a PHIPA compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
"We don't have time to manage a tech project."
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
"What if we switch and something breaks?"
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. 30 days of free post-launch support included.
Simple, Transparent Pricing — Priced in CAD
From CA$19K fixed. Monthly support from CA$690/mo.
Three tiers for Canadian nurse staffing agencies — Foundation, Complete System and Scale. Fixed price in CAD agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
Before Staffinc, I was spending every Sunday night manually scheduling the week ahead. Now it takes 20 minutes. The system pays for itself every single month in time alone and that's before you count the PHIPA compliance peace of mind.
We went from a Google Sheet for provincial licence tracking to a system that alerts us automatically when a registration is expiring. We had a provincial audit 3 months after launch and passed with zero flags for the first time ever.
Get your Canadian nurse staffing agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA & HIQA compliant·You own the code·🇺🇸 🇮🇪 🇨🇦