Your Canadian Healthcare Recruitment Agency.
One Platform.
Built in 8 Weeks.
Stop managing candidate pipelines on spreadsheets and email chains. We build you a complete PHIPA-compliant healthcare recruitment platform — ATS, provincial licence compliance, job board integration and offer management — built for Canada from day one.
Built for Canadian Healthcare Recruitment Agencies
The Problem We Solve
Running a Canadian healthcare recruitment agency on tools built for something else.
Healthcare recruitment in Canada is compliance-heavy, relationship-driven and subject to provincial licensing requirements. Generic ATS tools and email threads were never built for this.
Candidates fall through the gaps
Good candidates go quiet because nobody followed up at the right moment. Without a proper pipeline view you can't see who needs chasing and who's about to accept elsewhere.
Provincial compliance is a placement blocker
Provincial nursing college registration, criminal record checks, occupational health, right-to-work — chased manually over email. One missing document blocks a placement and costs you a fee.
Recruiters have no visibility
How many candidates does each recruiter have active? What's the conversion rate from CV sent to offer? What's the average time to fill? You don't know.
Client management is chaotic
Job briefs in email, feedback on WhatsApp, offers tracked on spreadsheets. You're managing client relationships without the tools to do it properly.
You can't see your pipeline or margins
How many placements this month? Which clients generate the most revenue? What's your fee-per-placement average? The data exists somewhere — but not in one place.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them — until they see it in black and white. A CA$34K platform that recovers one lost placement per month pays for itself in 3 months.
A complete platform.
Built from scratch for how you actually work.
Not a generic tool with a healthcare skin. A purpose-built system — shift patterns, compliance frameworks, and payroll flows included.
Candidate Pipeline & ATS
Full applicant tracking from application to placement. Stage-by-stage pipeline view, automated follow-ups and recruiter task management. No candidate falls through the gaps.
Core Module
Canadian Healthcare Compliance Engine
Provincial nursing college registration, criminal record checks, occupational health, right-to-work and licence verification — tracked per candidate with expiry alerts. Placement-ready at a glance.
Core Module
Client & Job Management
Job briefs, shortlists, interview scheduling, client feedback and offer management — all in one place. Clients get a portal. You get full visibility.
Core Module
Job Board Integration
Post to Indeed, LinkedIn, Workopolis and healthcare-specific Canadian job boards simultaneously. CVs parsed automatically. Source tracking shows which channels produce best hires.
Integrations
Recruiter Performance Dashboard
CVs sent, interviews arranged, placements made, time-to-fill, fee revenue per recruiter. Give your team targets and give yourself visibility.
Reporting
Offer & Contract Management
Digital offer letters, contract generation, candidate onboarding docs and right-to-start confirmations. From verbal offer to placed in one workflow.
Core ModuleAgencies like yours. Already live.
Real platforms we've built for healthcare agencies — delivered on time, on budget.
AI-powered healthcare recruitment platform — intelligent candidate matching, PHIPA compliance automation and recruiter productivity tools for a Canadian agency.
Read case study →Healthcare recruitment marketplace — web platform + mobile app with Admin, Recruiter and Staff dashboards for a healthcare recruitment agency.
Read case study →Locum doctor placement platform — candidate pipeline, compliance tracking, client portal and placement management for a medical recruitment agency.
Read case study →Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
"We already have something that works — kind of."
Most Canadian agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One provincial audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you.
"We can't afford a custom system right now."
Our Foundation package starts at CA$14,000 — fixed, no surprises. Compare that to one extra admin hire at CA$55,000/year, or the cost of a PHIPA compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
"We don't have time to manage a tech project."
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
"What if we switch and something breaks?"
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. 30 days of free post-launch support included.
Simple, Transparent Pricing — Priced in CAD
From CA$14K fixed. Monthly support from CA$550/mo.
Three tiers for Canadian healthcare recruitment agencies — Foundation, Complete System and Scale. Fixed price in CAD agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
We used to lose candidates between the screening call and the provincial compliance check — they'd just go cold. Now the system automatically chases compliance documents and keeps candidates warm. Our placement rate went up 40% in the first quarter.
My recruiters finally have visibility. They can see exactly where each candidate is, what's blocking a placement and what they need to do next. We went from 3 placements a month to 7 in the first 6 months on the platform.
Get your Canadian healthcare recruitment agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA & HIQA compliant·You own the code·🇺🇸 🇮🇪 🇨🇦